Welcome!

The Residential Education staff at the University of Maine at Machias (UMM) is excited to have you as a member of our residential community!

Our primary mission is to create a safe living and learning environment, to provide students the opportunity to grow, and provide social opportunities while balancing the needs of each individual with the well-being of all community members. We do this by involving students in establishing community standards, by asking that all students be respectful and civil to the rights of other community members and by strongly encouraging all students to take an active and engaged role in our community. Learning to engage each other in respectful conversations, listening to fellow community members, respecting the rights of others, and keeping an open mind will enable the creation of a learning living community. Living in a residence hall community can be a valuable and enjoyable experience. At UMM, we see the residence halls as a community – and not simply a place one goes to sleep each night. As such, living in a community requires cooperation, consideration, support, integrity, and respect. To ensure a community environment, each resident has responsibilities and rights. These rights and responsibilities are outlined in our Guide to Community Living, which all residents are expected to read and understand. If you have questions about a policy, please do not hesitate to ask a Residential Education staff member or your Community Advisor.

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The University of Maine at Machias does not discriminate on the grounds of race, color, religion, sex, sexual orientation, including transgender status and gender expression, nationality, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. The Human Resource Office handles inquiries regarding non-discrimination policies and can be reached at ummhr@maine.edu or (207) 255.1220. Students may also contact, the Dean of Students at (207) 255.1305 or ummdeanofstudents@maine.edu

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The Dean of Students serves as an advocate for students in a variety of situations. Students seeking an advocate on issues concerning non-discrimination, sexual harassment, University of Maine System and/or University of Maine at Machias policies and procedures or medical concerns should contact the Dean of Students ummstudentaffairs@maine.edu, or in emergency situation contact the professional on-call phone at (207) 255.1209.

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The Office of Residential Education is here to help support students throughout their time at UMM. Our two residence halls, Dorward and Sennett Halls, house around 250 students. Dorward is primarily upper class housing while Sennett is first-year housing.

The residence halls are supported by the Director and Assistant Director of Residential Education and a team of Community Advisors (CAs).

Director & Assistant Director

This Director and Assistant Director are full-time professionals who live in the residence halls and are responsible for the day-to-day operations of Residential Education and oversee a broad array of programs and services. The Director and Assistant Director focus on creating and maintaining a safe, healthy, and supportive environment focused on the educational, social, cultural, physical and emotional development of students.

Community Advisors

Community Advisors (CAs) are undergraduate student-staff members who provide assistance to residents. CAs are trained to assist residents in a variety of situations such as room lock-outs, resolving roommate conflicts, working through homesickness, and can assist residents with are experiencing academic, personal, and social concerns. CAs also sponsor numerous social and educational programs in the halls each semester.

Residence Hall Association (RHA)

The Residence Hall Association (RHA) is the student representative body for the residence halls. This group plans and implements activities for the residence hall students. Meetings are always open, so that residents may come and voice their ideas/opinions. The Residence Hall Association provides feedback on issues that impact residence hall students, such as safety and security concerns, facilities issues, vandalism or other acts against the community, on food services in Kilburn Commons and they also make recommendations for policy and procedural changes. RHA meetings provide an

opportunity for students to have input and discussion on important issues. RHA often makes formal recommendations to the Director.

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The residence life program at UMM is designed to provide a safe and comfortable environment where students may live, study, socialize, learn, and grow within a community of peers. Each resident is responsible for their own conduct and may live as they please as long as it does not interfere with the rights of others. The Residential Education staff is responsible for ensuring that the rights of residents and the property of the University are not abused. The following information is provided to inform residents of residence hall rights and responsibilities. You will be expected to read and abide by these responsibilities. The Residential Education staff will assist you with interpreting and understanding the responsibilities. Each resident should be aware that the rights and responsibilities are established to ensure a safe and cooperative environment for residents. Please refer to the University of Maine System Student Conduct Code for more information on prohibited activities. The primary resident rights and responsibilities are listed below:

Students have the right to…
  • Be treated with respect;
  • Expect paraprofessional (student) and professional staff to treat each resident with respect, fairness, and in an equitable manner;
  • Expect access to paraprofessional and professional staff who provide assistance, guidance, and support, as needed, in an open-minded environment;
  • Express their individual self and creativity within established guidelines;
  • Have access to their residence hall room;
  • Live in a clean, safe, and secure environment;
  • Be free from harassment, intimidation, or other verbal, mental, and/or physical threat and/or harm;
  • Expect quality service in the residence halls and food service facilities;
  • Expect the respect and safety of self and personal property;
  • Be free from unreasonable noise;
  • An environment that supports learning and the pursuit of academic endeavors;
  • Expect enforcement of housing agreements/contracts and policies;
  • Host guests within established guidelines;
  • Enjoy individual freedoms without regard to race, sex, national origin, disability, age, religion, sexual orientation, gender, transgender status, gender expression, or political affiliation;
  • Participate in community policy review and making; and
  • Seek individual and community educational and developmental opportunities in their living community.
Students have the responsibility to…
  • Read and understand the residential housing contract and its terms and conditions;
  • Read, understand, and adhere to rules and regulations contained in the Guide to Community Living and Student Handbook;
  • Respect other community members;
  • Comply with reasonable requests made by community members, staff, and/or University officials;
  • Monitor and accept responsibility for their guest(s)’ behavior;
  • Report violations of policies to appropriate staff;
  • Participate in residential community hall governance and decision making;
  • Participate in conduct proceeding to determine appropriate standards of behavior;
  • Treat paraprofessional and professional staff with respect;
  • Respect and follow local, state, and federal laws;
  • Express themselves as individuals within established guidelines; and
  • Contribute positively to the community by participating in educational, social, and developmental activities.

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The University of Maine System (UMS) established the Student Conduct Code to provide students with guidelines and polices regarding behavior. Please refer to the UMS Student Conduct Code: http://www.maine.edu/about-the-system/board-of-trustees/policy-manual/section501/ Please note the Code is subject to revision(s) at any time.

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Alcohol abuse is defined as any use of alcoholic beverages that results in the intoxication of the user. Alcohol abuse results in many problems, not the least of which is reduced clarity and ability to make decisions. Alcohol abuse is not tolerated under any circumstances on campus; students who abuse alcohol are subject to disciplinary action. The University supports and enforces Maine law that prohibits the consumption, possession, and/or distribution of alcohol by anyone under the age of 21. Therefore, alcohol consumption in the residence halls is closely monitored and regulated.

Sennett Hall is “dry” and no alcohol is permitted in the building by anyone regardless of age. Legal consumption of alcoholic beverages, in limited quantities, is permitted in Dorward Hall. Alcoholic beverages are allowed in Dorward for individual consumption only; “open parties” are prohibited.

To promote responsible drinking, items that promote excessive consumption are not allowed in the residence halls or on campus. Examples include, but are not limited to, funnels, beer die/pong tables, beer bongs, party balls, pony kegs, “trash can” punch, bathtub mixers, kegs, and other games that promote excessive consumption. The only exception to this policy is professionally trained staff presenting educational programs. In addition, quantities of alcohol are limited per resident. Residents may possess no more than a single 6-pack of beer or 1 bottle/box of wine. Hard liquor is not allowed in the halls. If larger quantities are found in a room, they are subject to confiscation regardless of the resident’s age. Violations of this policy will be investigated and dealt with under the Student Conduct Code and/or local police. Visitors who fail to comply with these policies will be barred from the residence halls. Residents who violate this policy may be subject to contract termination. Residents under 21 are prohibited from possessing any alcohol, including for the use of cooking. Students residing in Dorward Hall who are 21 years or older may consume alcohol as outlined in the alcohol policy. However, if a resident under 21 years of age is assigned to share a room with another resident who is 21 years or older, the room is considered a dry room. If all residents assigned to a room are 21 years or older, alcohol may be consumed in that room. However, if a resident under 21 years of age enters the room, the room is immediately considered dry and all alcohol must be removed from the room or the under 21 resident is not allowed in the room. Empty cans and bottles are considered signs of consumption. Non-residence hall students involved in alcohol violations will be banned from residence halls for a period of no less than three months and no more than two years, depending on the violation. In addition, non-residents may be referred to the University’s Conduct Code Panel and/or the Dean of Students. Additional sanctions may be imposed. Students who commit a violation of housing policies while under the influence of alcohol or drugs may be dismissed from the residence halls regardless of the seriousness of the violation.

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Those who find it necessary to reside on campus during break periods are required to make a request in writing to Residential Education. The following guidelines are used to grant approval for residents to remain in the hall during a break period:

  1. Has employment on-campus that requires the student’s daily presence, or
  2. Is representing the University in an official capacity and whose presence is required daily during the break, or
  3. Must remain due to following a schedule different that the University’s normal schedule (Student teaching, internships, athletics, etc.).

If the request is approved, there is a charge of $10.00 per night. Students will sign a supplemental contract.

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When you check into the residence hall, a CA will fill out a Room Condition Report (RCR) for your room and/or suite and will mark the condition of each item and note any damage. It is important for you to examine your suite/room carefully to make sure all damage is noted on the room condition report to avoid damage billing when you move out of your space. Once you have inspected the room you will sign the RCR and are responsible for the room/suite. The RCR will be reviewed at time of check-out. Failure to properly check out, forfeits your right to appeal damage charges under $75.00. You will also be charged for any item that is missing or damaged since you moved in. There is also an automatic $25.00 charge for improper checkout – meaning a student leaves the residence hall without scheduling a check-out time with a member of Residential Education. There is a cleaning fee of $25.00 if the room is not cleaned prior to checking out – amount can increase depending on the overall state of the room. It is expected that residents leave the room in the same condition as when they moved in. Students may not remove University furniture from the residence hall rooms.

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All UMM students receive a Clipper Card. There is a $25.00 replacement fee for lost Clipper Cards. If you lose your ID card during the weekends or after business hours, please contact the professional on-call phone at (207) 255.1209. Students are prohibited from allowing others to use their Clipper Card for any reason.

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Community areas in the residence halls are expected to remain in the condition they were found. If community or common areas (e.g. lounges, bathrooms, hallways, laundry rooms) are damaged, and the person(s) responsible are not identified, the hall or floor will be assessed the costs associated with the repair(s) or replacement(s).

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Each residence hall room is equipped with two computer jacks for Internet as well as Wifi access. Residents are required to abide by the Appropriate Use Agreement of Information Technology Resources. Remember that violating copyright laws and their fair use provisions through inappropriate reproduction or dissemination of copyrighted text, images, etc. is prohibited.

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Deliberate damage to another resident’s personal property or the residence hall property is prohibited, and will result in restitution and restorative conduct action. Each resident will be held responsible for damage beyond normal wear and tear to their room and/or for any other on-campus damage they have caused. All residents of a room assume full and equal responsibility for the room. In the event that damage occurs to a room or common area for which the resident(s) responsible cannot be identified, all residents of the room or residence hall will be held financially responsible as appropriate.

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Your residence hall room will be your home for over nine months and you should feel as comfortable as possible. Residents are encouraged to decorate their rooms within the guidelines below.

  1. Burnable materials, such as cloth, paper, etc., must be clear of potential sources of ignition (e.g. hair dryers, high intensity lamps, heater, bare light bulbs, etc.).
  2. Posters and wall hangings add an individual touch to the room, but the more there are the greater the potential for fire to spread around the walls, if one gets started. Wall coverings such as posters or tapestries can only take up 50% of a wall. All decorations must lay flat against the wall. No holes, nails or screws may be put into any residence hall door, wall, ceiling, floor or furniture. No objects may cover electrical outlets, heat or smoke detectors, fire alarm signaling devices or lighting fixtures. Residents are encouraged to use 3M-like hooks or tabs.
  3. No objects can be hung from the ceiling.
  4. Unfortunately, residents are not able to provide their own curtains for their windows.
  5. Residents cannot hang banners or signs on the exterior buildings without permission from the Director or Assistant Director. Product advertisements posted in residence hall windows must face inward. Painting rooms is not allowed. Fire code requires that furnishings of an explosive or highly flammable nature not be used and/or possessed in a residence hall (e.g. gasoline, oil, turpentine).

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A bulletin board is attached to each room or suite door. All notes, messages, and decorations can be taped (using painters blue tapes), stapled, and tacked to these bulletin boards. Residents can put small decorations on their door using 3M-like hooks or tabs. Residents are not to affix any material with duct, masking or double-sided tape, tacks, staples, glue, adhesive spray or contact paper on any part of the wooden door.

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Possession, use, or sale of illegal drugs or paraphernalia is strictly prohibited. Possession, use, or sale of prescription medication is strictly prohibited. Students with a doctor’s prescription can use their medication, with the exception of medical marijuana.

The use or possession of marijuana in any form, including medical, recreational, or edibles, is prohibited within the residence halls. The possession of a medical marijuana card or permit, does not allow a student to possess, store or use marijuana within the residence halls.

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The Residence Hall Contract For Housing is entered into between UMM and each residential student for the entire academic year, consisting of consecutive fall and spring semesters. The contract automatically terminates if the student withdraws or is dismissed from the University. Students who are dismissed from the University or residence hall based on conduct violations are required to pay the balance of their housing contract. The board plan is prorated. Please review the contract for terms and conditions.

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Students are expected to make arrangements, including travel arrangements, for their return back to UMM based on the University’s official move-in dates. Only students who receive permission from Residential Education may return earlier than the official move-in dates. Approval for an early return is based on whether a student’s presence on campus is essential for an official UMM function and/or unusual circumstances. Students are encouraged to work with their family to plan accordingly for their return to campus. Students who are approved for an early return are expected to adhere to the policies set forth in the Guide To Community Living and to the modified Guide To Community Living policies below.

1. Students are not allowed to have guests or overnight guests. This includes current UMM student(s) who have not been approved for an early return as well as any non-UMM person(s).

2. For students living in Dorward during early arrival housing, regardless of age, Dorward is a dry residence hall meaning the possession or consumption of alcohol is prohibited.

Official University Functions

Requests for students to arrive on campus early for official University functions need to be submitted to Residential Education by the sponsoring staff member, faculty or coach.

Accountability

Students who have been approved for early campus housing who are found to be providing access or housing to a student(s) who has not been approved to return early, or who are found to be in violation of residence hall and or University policy, will be fined $25 and may need to leave campus until the official move-in date.

Daily Charge

Students who are approved to return to the residence halls early will be billed $15 per day.

Drop & Go

Students requesting to drop off personal items earlier than the official move-in date will be charged a $30 fee.

Returning for Non-College Related Business

It is the responsibility of the student to find off-campus housing for activities such as off-campus employment until the official move-in date.

Unapproved Early Arrivals

Students arriving back on campus before the official move-in date without prior permission from Residential Education will be charged $75 per night.

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The primary purpose for on-campus housing is to facilitate the academic learning environment for degree-seeking students in the academic year. Therefore, University housing is provided for students who are attending the University in a full-time (12-credit hour load minimum, degree-seeking (matriculate) status. Students with less than full-time status may request a waiver from the Residential Education. Residential Education reserves the right to deny housing to any student who has violated the Student Conduct Code or any University residential policies. A student denied housing may appeal the decision in writing to the Dean of Students The decision of the Dean of Students will be final. Students living in a residence hall are required to have a board (meal) plan and will be billed automatically for the board plan. In the event that a student has a medical condition that requires specific meals, the student may request that Residential Education assist them in working with the University’s food service provider to prepare meals. If a student requests a waiver of the meal plan, it must be made in writing with supporting documentation, to the Dean of Students for review. The decision of the Dean of Students is final. Students registered for summer classes are eligible for housing. Students registered for at least six credit hours and/or working on campus, are eligible for summer housing. There is a separate rate and contract for summer housing. Due to concerns with public safety, it is important for Residential Education to know if you have been convicted of a felony offense. Failure to answer this question truthfully will result in the immediate cancellation of an individual’s housing contract and removal from the hall within forty-eight (48) hours. Students wishing to reside in housing who have felony convictions are approved on a case-by-case basis, depending upon the circumstances of the conviction.

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Residential Education and believes in the right of residents to have a private and confidential space. UMM reserves the right to enter student rooms at any time for maintenance, health and safety reasons, and to regulate the premises in accordance with UMM rules and regulations. Residential Education staff reserves the right to enter rooms if there is an emergency or perceived emergency or a belief that residents are acting against residence halls policies. When fulfilling their administrative responsibilities to enforce University rules and regulations, Student Affairs staff members may also enter student rooms if, in their judgment, conditions exist which may be of a serious and immediate threat to the health and safety of individuals and/or damage to or loss of property may be occurring. Attempts are made to contact the resident(s) prior to entering their room. However, staff may enter/search the room without the resident(s)’ permission. Resident(s) are prohibited from entering another resident’s room without their permission. The Dean of Students, Director, Assistant Director or designee, when there is reliable information that warrants such action, may authorize the entering and or searching of rooms. An attempt will be made to have the occupant(s) of the room present when the search is conducted. In addition, the Residential Education staff secures the residence halls by conducting safety inspections of all student rooms before each official University break. If there are any items in plain view belonging to the University, or if violations of University rules and regulations are evident (e.g. non-approved appliance, pets, etc.), these items will be confiscated by the Residential Education staff, and conduct action may be taken. During each break, Facilities will enter the suites to clean the restrooms.

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Candle, Candle-Making Products, Incense, and Open Flames:

The use of incense, candles and candle making items, and/or items with open flames are strictly prohibited. Examples include: oil lamps, blowtorches, fireworks, fireplaces, barbecue grills, etc. Candles may not be burned during power outages.

Ceiling and Light Fixtures:

Hanging sheets, flags, paper, decorations and other such materials from the ceiling and light fixtures are considered a fire hazard and are strictly prohibited. Ceilings must be free from flammable material. Tapestries of size greater than 4’x6’ are prohibited under University and State Fire Codes.

Electrical Appliances:

Cooking is not allowed in student rooms and all cooking must be done in the residence hall’s kitchen. The following appliances are the only appliances allowed in student rooms:

  • One electric coffee maker with an automatic shut off;
  • One electric kettle for making coffee or tea with an automatic shut off;
  • One microwave less than 700 watts;
  • One hot-air popcorn popper; and
  • One fridge 4.3 cubic feet or less.

All appliances must carry a UL listing. Portable electric/gas heaters are not allowed.

Fire Alarms:

Students are required to read and understand all fire evacuation procedures located on the back of their residence hall room door. In the event of a fire alarm, you should assume there is a fire and exit the building by the shortest route, as quickly as possible. If you are unable to exit the building due to smoke or fire, you should call 911 or (207) 255.1209 and give your specific location. You MUST remain outside the building and away from entrances until Residential Education staff or the Machias Fire Department give the re-entry signal. The ceasing of the fire alarm alone is not an indication that it is ok to re-enter the building. Once you exit the building you cannot re-enter until notified it is ok to do so. Students in Dorward Hall will report to the front steps of Kilburn Commons when the alarm sounds – or to Sennett Hall during inclement weather. Students in Sennett will gather on the grass by the Mall or in Dorward Hall during inclement weather. If you believe a resident is trapped in the building, please provide their name and possible location immediately to 911 and to the professional staff member responding. Fire safety equipment in the residence halls (including smoke detectors, fire extinguishers, pull stations and exit signs) is for use in emergency situations. Tampering with this equipment is a very serious matter and will lead to campus disciplinary action and possible legal action. Strict disciplinary action will be taken if a student is found in violation of fire safety regulations. In addition, any student who interferes or disobeys a fire department official during a fire alarm, is subject to legal action. In each residence hall room there is a map for evacuation and a sticker with emergency numbers. These items should not be removed from the door or vandalized. If these items are tampered with, it will lead to campus disciplinary sanctions. Each time a pull station is pulled maliciously or as a prank, there will be a $500 fine for the building, unless the responsible student(s) is identified. The fine will be divided equally amongst all residents. Tampering with fire safety equipment can cause harm to others, please consider the lives of others when making your decisions.

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Possession, transporting, carrying or storing of a dangerous weapon, firearm, or ammunition is prohibited on property owned by or under the control of the University of Maine at Machias and at off-campus activities sponsored by the University. This prohibition applies to students, employees and visitors except for duly sworn law enforcement personnel engaged in official duties. Possession of a concealed weapons permit is not authorization to bring a weapon on university property or to an off-campus activity sponsored by the University.

Definitions:

  • Weapon: Defined as an instrument of offensive or defensive combat or something to fight with, and is generally any device capable of projecting a ball, pellet, arrow, bullet, missile, shell or other material. This shall include, but not be limited to, firearms, bows, arrows, paintball guns, BB guns, swords, rockets, slingshots, air guns, martial arts devices and knives over 6 inches in length when the blade is in the open position.
  • Ammunition: Defined as any material capable of being projected by a weapon and makes the weapon operational.

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Residents are responsible for the conduct of their guests. All guests (visitors and off-campus students) must be signed in with the CA on duty by the resident host. Guests are permitted as long as all University rules, policies, and procedures are adhered to and your roommate agrees to the visit. Guests/hosts must comply with the following:

  1. Residents who have a guest(s) are accepting full responsibility for the actions of their guest(s).
  2. Guests remaining in the residence halls past 11PM must be signed in with the CA on duty by their host by 11PM.
  3. Guests are allowed to stay overnight only if all occupants of the room agree to the visit.
  4. Overnight guests are not permitted over first and last two weeks of each semester, including early arrival, move-in, Welcome Weekend, final exams, move-out, and graduation periods.
  5. Guests are allowed to stay for a maximum of 48 hours per two-week time frame. The same individual may not be an overnight guest in the residence halls for more than four (4) nights per calendar month, whether with the same or different resident hosts.
  6. Only two overnight guests per room are allowed.
  7. Guests under the age of 18 years old are prohibited with the exception of matriculated students and family members. Minor family members need parental permission before staying overnight in the residence halls. Residential Education Office must receive parental permission at least forty-eight (48) hours prior to the visit. Guardians need to contact the Residential Education Office and along with their consent, must also provide emergency contact information.
  8. Guests must have an ID on them and remain with their host at all times.
  9. Guests who are loud or disruptive will be asked to leave or be refused from signing in.

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Sports activities, including but not limited to ball sports, bicycle or scooter riding, skateboarding, rollerblading, water balloons, etc. are prohibited in the residence halls.

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Verbal harassment or intimidation of any student or staff member for any reason will not be tolerated. UMM acts in compliance with the University of Maine System Harassment Policy.

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Due to the close proximity of residents and the potential for fire, or the safety of others, the following items are prohibited from the residence hall. This list is not exhaustive and other items, which may cause safety concerns, may be confiscated.

  • Air conditioners
  • Candles/incense
  • Christmas trees
  • Cinder blocks
  • Coil exposed appliances (hotplate, space heaters, toaster, toaster oven)
  • Dartboards
  • Drinking game apparatus (e.g. beer pong tables)
  • Extension Cords
  • Fireworks
  • Furniture – unless it’s in original packing
  • Gasoline or flammable liquids
  • Halogen lights
  • Illegal drugs
  • Lofts and lofting equipment
  • Space heaters
  • Swords
  • Tobacco products including electronic cigarettes
  • Waterbeds

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UMM does not provide insurance for students’ personal possessions/ property and does not assume any responsibility for students’ personal possessions/property. Students are advised to obtain insurance for anything they own that is of value. In addition, students are encouraged to mark their items clearly with their names and to keep a record of the serial numbers of all their electronic devices.

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Residents will be issued a mailbox key upon move-in and will be charged $15.00 for lost keys. Students must return all keys upon moving out of the residence halls or withdrawing from the University.

Each residence hall has a kitchen for student use. Residents are encouraged to keep the kitchen clean; if kitchens are not kept clean, residents of the building may be assessed a cleaning fine.

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The use of intense light emitting objects such as lasers and high-powered flashlights must be limited to the parameters expressed by the manufacturer and warnings pertaining to their proper use. The use of the aforementioned items in a manner that poses a risk to the health or safety of others is strictly prohibited.

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Resident(s) are prohibited from disposing of items out of the windows. There are areas for your trash located in each hall. It is the responsibility of each resident to take their room trash and recyclables to the designated trash/recycling area. Residents will be assessed a $25.00 fine for items disposed of improperly.

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We understand that anyone can forget their Clipper Card  from time to time, but students must also understand that they are responsible for remembering theses when leaving their room. In the event you get locked out of your room, first call your roommate to see if they are home, if not, find your CA or the CA on duty. If you are unsuccessful in finding either your roommate or a CA, call the professional on-call phone at (207) 255.1209. As a courtesy to you, the first three lock outs are free. Each additional lock out will incur a $5 fee, which will be applied to your student account.

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Residence hall furniture is provided for the enjoyment of all students. Furniture is not to be moved from the lounge to another area, including to students’ rooms.

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If a member of the University of Maine at Machias campus community has reason to believe that a student who resides on campus is missing, he or she should immediately Student Affairs by calling the On-Call Phone (207) 255.1209. The on-call professional will work with Campus Safety to determine whether or not a student is missing. After investigating the missing person report, should Student Affairs determine that the student is missing and all available means to find the student have been tried, the Machias Police Department will be contacted to facilitate the entry of that individual into the National Crime Information Center computer system no later than two (2) hours after the student is determined to be missing. If the missing student is under the age of 18 and is not emancipated, the Dean of Students or designee will notify the student’s parent or legal guardian immediately. In addition to registering an emergency contact, students residing on campus have the option to list confidentially an individual they wish to be contacted by the Dean of Students or designee in the event the student is determined to be missing. If a student has identified such an individual, the Dean of Students or designee will notify that individual no later than two (2) hours after the student is determined to be missing. Students who wish to identify a confidential emergency contact can do so by contacting the Dean of Students at ummdeanofstudents@maine.edu or (207) 255.1305.

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Occupancy limits are eight (8) people per standard double room, or sixteen (16) people per suite. Each resident of a space may have up to 3 guests.

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Fish in a five gallon or less tank are the only acceptable pets permitted in the residence halls. It is the student’s responsibility to make arrangements for their fish or take them home during breaks.

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Physical violence is not tolerated in an academic community. Individuals found having committed violence may be suspended from UMM.

All signs need to be approved by the Student Affairs Office. The process for getting signs approved is as follows:

  • Signs must contain the name of the group sponsoring the event, the date, time frame the sponsored event shall take place, and where.
  • Signs may be approved for a range of time and the requestor must give a start and end date. Signs must be removed within 48 hours of the end of the event, unless given prior approval as an ongoing event. Groups are responsible for the distribution and removal of their signs, and may not cover up or remove signs of other groups.
  • Each group will be allowed one set of signs per semester that is larger than 11 x 17, limited to one sign per building. Any further signs larger than 11 x 17 will not be approved due to limited space.
  • Individual students doing independent programs or projects may also ask for approval of signs at the discretion of the person approving the poster/flyer.
  • All approved signs that are not being posted on approved bulletin boards must be hung up using blue painters tape. Blue painters tape should not be visible if posted on a wall or solid door (windows are the only exception). No signs may be posted on the glass of doors, as this is a violation of the fire code; the windows next to doors are acceptable, with the exception of the residence halls.
  • There are a number of unassigned bulletin boards that can be utilized, however hanging posters on bulletin boards reserved for Residential Education staff is not permitted. Those will be marked clearly.
  • When posting signs, all four corners must be stapled or taped down.
  • The University reserves the right to deny posting privileges or remove materials that violate any provisions of the Code of Conduct or other University regulations or procedures.
  • Failure by a group to follow the procedures for posting materials may result in refusal to continue posting materials received from that group.
  • Infractions of this policy can be referred to the Student Affairs Office.

The Student Affairs Office does not approve or deny the poster based on content. However, vulgar signs will not receive posting approval. The approval posting process is to ensure the Student Affairs Office can support student club/organization(s) in their marketing efforts.

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Designated quiet hours are in effect from 11:00 p.m. – 8:00 a.m. Sunday through Thursday and from 12:30 a.m. – 9:00 a.m. on Friday and Saturdays. Extended quiet hours are in effect for our quiet floors from 10:00 p.m. – 8:00 a.m. Sunday through Thursday and 11:30 p.m. – 9:00 a.m. Fridays and Saturdays. Community Advisors will the assist the floor in establishing further quiet hours if the majority of the residents on the floor would like to do so.

Courtesy hours are in effect 24 hours a day, seven days a week and are in place to create an atmosphere for students which is conducive for normal living, sleeping and studying in the residence halls. Courtesy hours prohibit residents from causing loud or disturbing sounds, which may interfere with other students’ right to rest, study and be free from unnecessary or unwarranted distractions. Students who are disturbed by unreasonable noise outside of quiet hours should politely speak to the resident causing the noise and ask for the noise level to be lowered. Residents who are confronted for courtesy hour violations are expected to be courteous and lower the noise level upon request. If your neighbor does not respond to your request for reduction of noise, please contact a CA. Amplified instruments and stereos are only allowed if the volume is kept at a reasonable level. A reasonable level is defined as a level, which does not disturb other residents or other buildings. Percussion instruments cannot be played in the residence halls. Stereo speakers should not be placed in front of windows or face directly out of windows.

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No full-sized refrigerators are allowed in student rooms. All units must be UL approved, energy efficient, and 4.3 cubic feet or smaller.

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All residents are required to sign a housing contract in order to live on campus. Copies of the contract are available in the Residential Education Office. All residential students are required to have a meal plan. You have the first two weeks of each semester to make changes to your meal plan.

Residents may be released from this contract due to a withdrawal from the University, academic dismissal, completion of a degree program, or leave of absence. Residents requesting to be released from either the residence hall or dining contract must submit a letter to the Director of Residential Education stating the reasons for the request.

Application for release does not imply automatic release from the contact. Applications are reviewed, and residents are notified about their request within five (5) business days.

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Individuals who present an immediate or potential safety, health, or security concern may be removed on an interim basis from the residence halls. Students may appeal the decision in writing to the Dean of Students within five (5) days. The interim suspension is in effect during the appeal process.

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If you are having roommate concerns and are unable to resolve the conflict, contact your Community Advisor. They will explain what alternatives are available and will assist you in resolving the situation. Students who move rooms without approval from the Director or Assistant Director, will incur a $50.00 charge. Room changes will not occur prior to the end of the second week of each semester. The University reserves the right of room assignments and reassignments for the benefit of an individual student or a group. In the event of under-assignment, the University reserves the right to reassign individuals to consolidate space. Furthermore, in extreme circumstances (as determined by Residential Education) the University reserves the right to utilize any student room during the vacation time between the fall and spring semesters. Thereby, it reserves the right to have students remove their belongings during that period. The University reserves the right to change any room assignment at any time. Changes would not occur unless circumstances dictate a need for the move.

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Sometimes, through no fault of their own, students lose their roommate during the semester. Students in double rooms, whose roommate leaves, will have the option to pull in a friend as their new roommate, or will have a student placed in their room by Residential Education.

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Propping Doors

For your safety and security, exterior doors to the residence halls are kept locked 24/7 and you need your Clipper Card to gain access to the halls. Propping any exterior residence hall door open is prohibited. If you find a propped door, please un-prop it. Any propped door a member of Residential Education and/or Campus Safety finds will result in a $50 fine for the building per occurrence. The fine will be equally divided amongst all residents of the hall.

Screens and Windows

Screens must remain in windows at all times. In the event a screen accidentally comes out, it is the responsibility of the resident(s) of that room to contact a Community Advisor in an attempt to have proper repairs made. Deliberate destruction or removal of a screen will result in a fine assessment of $25.00 per screen. No object may be thrown or dropped from a window. This also means no object may be thrown up to a window or through a window. Exiting or entering a residence hall through a window is also prohibited and will result in a $75.00 fine.

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Service animals are allowed in the residence halls. Residents are required to contact the Coordinator of Special Services for more information on service animals. Students, who are away from the residence hall when the fire alarm sounds, are not able to enter the building to retrieve the animal until given the all clear to re-enter the building by the Machias Fire Department.

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UMM will not tolerate sexual misconduct (rape, sexual assault, sexual harassment, and stalking). If there is reason to believe this policy has been violated, on or off-campus, UMM will pursue disciplinary action through the appropriate University procedures. The University of Maine at Machias strongly encourages individuals who experience sexual misconduct to report it to a University employee. All reports of sexual misconduct will be treated seriously and consistent with University policies and procedures while respecting the rights of both the reporting student and the respondent. All employees (faculty, staff, and student employees) are mandatory reporters, which means if a report of sexual misconduct is reported to them, they are required to report it to UMM’s Deputy Title IX Coordinator. Students wishing to make a report of sexual misconduct to UMM, but not report their name or specific details, can do so by reporting it to UMM’s Mental Health Counselor and Family Nurse Practitioner as these individuals are confidential reporters. The Mental Health Counselor and Family Nurse Practitioner will inform UMM they received a report of sexual misconduct, but that is the only detail they will provide the University.

For the complete Sexual Harassment policy, please go to: www.maine.edu/about-the-system/board-of-trustees/policy-manual/section402/.

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In accordance with the Maine Department of Environmental Protection, Biomedical Waste Management Rules (06-096 CMR 900), household sharps (defined as needles, syringes, and lancets used at home for health care) will be disposed of from the residence halls in the following manner. All household sharps will be placed in a rigid, strong plastic or metal, puncture resistant container with a screw-on or tightly secured cap (such as a laundry detergent bottle, or a purchased sharps container). Once full, the cap will be reinforced with heavy-duty tape such as duct tape, clearly marked with “Do Not Recycle” and “Household Sharps” written noticeably on the outside of the container. The container can then be safely disposed of with the regular trash.

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Door to door solicitation, selling, or canvassing in the residence halls is prohibited.

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UMM does not provide storage areas for student possessions.

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UMM is a tobacco-free campus. Residents are prohibited from storing or using tobacco products in the residence halls. This includes smoke-free cigarettes. For more information on the policy, please visit: machias.edu/umm-is-a-tobacco-free-campus/.

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Unauthorized removal of, or tampering with, any person’s property will be treated as theft and is subject to disciplinary action and criminal prosecution.

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Students are expected to maintain their living environment and are responsible for disposing of personal trash in the trash room located in each residence hall. A minimum charge of $25.00 will be assessed for inappropriate trash disposal or littering (i.e. left in common area, dropped from window, etc.)

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The construction of furniture is not allowed in the residence halls. This includes the construction of lofts.

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