Academic Advising

Program Description

Since all undergraduate advising is conducted by faculty, you will be assigned a faculty advisor who teaches within your major. The faculty member will continue to advise you throughout your college career unless you change your major. Ideally, when a faculty member advises the same student each semester, a relationship develops and the student trusts and heeds the advice that is given. Our hope is that you will create this relationship by meeting with your advisor on a regular basis. Through the connection you make with your faculty advisor, you will stay informed of the proper sequence of classes to take to meet your requirements necessary to earn your degree. Faculty advisors will help you register for classes, monitor your progress throughout the semesters, and discuss your career goals and future plans and objectives. 

 

Another important role that the Advising Center has available on campus, is the Student Success Coordinator, located in Torrey Hall, office 225B. Lori McBrine will help you with questions regarding academic policies and procedures, provide you with ideas for interventions and support services, and implement appropriate student assessments . A good general rule is that if you need help and are not sure where to go, your first stop is to visit the Student Success Coordinator who will answer your questions and point you in the right direction!

 

Frequently Asked Questions


How do I register for classes?

If you are a traditional-aged, first-year student (age 24 or under with less than 24 transfer credits), then contact Christy Alley at christy.alley@maine.edu or (207) 255-1268.

If you are an adult learner (age 25 or older), a distance education student, or a transfer student (any age with 24 or more credits), then contact Bonnie Fortini at bonnie.fortini@maine.edu or (207) 255-1264.

If you are a Job’s for Maine’s Graduates graduates student, then you could also contact Donald Crump Karst at donaldcrumpkarst@maine.edu.

Any student may also contact their faculty advisor.  Faculty advisor assignments are listed in the student’s MaineStreet Student Center on the right-hand side of the page in a blue box near the bottom.


Do I need to take the Accuplacer placement exam?

If you scored lower than a 520 on the math section of the SAT OR lower than a 21 on the math section of the ACT then you will need to take the math Accuplacer.

If you scored lower than a 520 on the writing section of the SAT OR lower than a 21 on the English section of the ACT then you will need to take the English Accuplacer.

If you scored a 520 or greater on the math SAT OR a 21 or greater on the ACT math, then you do NOT need to take the Math accuplacer.  You will be able to register for MAT 102, MAT 113, MAT 105, etc.

If you scored a 520 or greater on the writing SAT OR a 21 or greater on the ACT English, then you do NOT need to take the English accuplacer.  You will be able to register for English 101.


What is the Accuplacer?

The Accuplacer is an electronic placement program which helps us assess your level of knowledge in English and Math. We use the results to determine what level coursework you should enroll in for your first semester. The Accuplacer provides assessment in the following areas: arithmetic, elementary algebra, college-level math, reading comprehension and sentence skills.


When and where do I take the Accuplacer?

You can schedule to take an Accuplacer anytime after you are accepted.

  1. You can take the test at UMM during our orientation or registration day events.
  2. If you can’t make it to a scheduled campus event, then you can schedule your own individual test session at UMM.  If you are a traditional-aged, first-year student (age 24 or under with less than 24 transfer credits), then contact Christy Alley at (207) 255-1268 or christy.alley@maine.edu.  If you are an adult learner (age 25 or older), a distance education student, or a transfer student (any age with 24 or more credits), then contact Bonnie Fortini at (207) 255-1264 or bonnie.fortini@maine.edu.
  3. If you are unable to come to campus then you can arrange to take the test with a proctor in your area. Please print and fill out the Accuplacer Proctor Form and return to Christy Alley either by email christy.alley@maine.edu or my mail at UMM, 116 O’Brien Ave, Machias, ME 04654.


Is there anything I can do to prepare for the Accuplacer?

No preparation is needed; however, we do encourage you to review the directions and sample questions and take some time beforehand to brush up on your math and English to ensure accurate placement.  There is a downloadable guide at https://accuplacer.collegeboard.org/students


Is the Accuplacer timed?

No, the test is not timed.  Students can take as much time as they need.  An average time is 1 hour per placement test.


Can I register for classes on my own?

You cannot register for classes without obtaining a PIN number from your advisor. We want to make sure that you are picking the correct classes.


How do I get my PIN number?

Students can only get a PIN number by consulting with an advisor about courses.


How do I make changes to my schedule?

You can add/drop courses on your own during the add/drop period in our MaineStreet Student Center.  You can add courses through the end of the first week of classes.  You can also see Drop and Withdrawal deadlines for any class by clicking on the Calendar icons on your MaineStreet Class Schedule.  However, you should discuss any changes with your advisor.

In general, for semester-long classes you have…

  • 1 week to add a class without instructor permission
  • An additional 2 weeks to add a class with instructor permission
  • After the 3rd week of classes you can only add a class with approval from your advisor, the instructor, and the Provost/Assistant Provost.
  • 2 weeks to drop a class

What follows is the more detailed descriptions:

  • Adding Courses
    No student may add a course after the start of the fourth class hour of that class without the written approval of the instructor and their advisor.  For most semester-long classes the add deadline is one week after classes begin.  (i.e., Fall 2015 classes started on 8/31 and the last day to add was 9/6 at 11:59pm.)  For courses which do not run the full length of the semester, the add deadline is the 7% point of the course (equivalent to first week of a normal semester).   You can click on the calendar icon in MaineStreet Class Schedule to find out the exact date.  You can add courses through MaineStreet OR by using the Add/Drop Slip.
  • Late Course Adds
    If you wish to add a semester-long course after the end of the third week, then you must complete a Late Course Add Form and obtain the written approval of the instructor, your advisor, and the Provost or Assistant Provost.  You must indicate the compelling reasons for adding a course this long after the add deadline. You and the instructor must also indicate on the form the manner in which you will make up the work missed at the beginning of the semester.
  • Dropping Courses
    If you are not withdrawing from school completely, then you may reduce their course load without any financial penalty through the first two weeks of the semester.  (i.e., Fall 2015 classes started on 8/31 and the last day to drop was 9/13 at 11:59 pm.)  Dropping a course during this period will leave no record of the course on your record.  Courses can be dropped by you through MaineStreet OR by using the Add/Drop Slip.
  • Course Withdrawal
    After the drop period has passed, you may withdraw from a course using the Course Withdrawal Form.  You will have a W on your transcript for the class and still must pay for it.


I need to withdraw from school for the semester. What do I do?

If you need/want to withdraw for the semester then you must fill out a Semester Withdrawal Form and meet with the High School Transitions Advisor, Christy Alley. If you plan to come back to UMM the next semester or next academic year, then you also need to fill out the Application for Leave of Absence.


How do I find out who my faculty advisor is?

Your advisor is listed in MaineStreet in the advisor section of the right-hand side of your student center page.


How do I get in touch with my faculty advisor or instructor? How do I know their office hours?

  1. You can look on your syllabus for office hours and contact information.
  2. You can also search for the instructor’s faculty page on our website.


How many credits do I need to be a full-time student?

12 credits hours (approximately 4 classes) in a given semester. This is important because dropping below 12 credits will impact your financial aid, your athletic eligibility, and your ability to live on campus.


What is a prerequisite? How do I find out what they are?

Prerequisites are courses or other requirements that must completed before another class can be taken.  For example, in mathematics students must complete Pre-Calculus before they are able to take Calculus.  You can find a list of what the prerequisites for a given class by looking the class up in MaineStreet.  All prerequisites are listed in the course descriptions on MaineStreet or at www.machias.edu/catalog.

You may sometimes see something called a corequisite instead of a prerequisite.  Corequisites are classes which can be taken at the same time as another class.


How do I see my schedule?

You can access your class schedule by logging into MaineStreet and going to the Student Center page. You can click weekly schedule for a visual weekly view or click my class schedule for a list view. Classes which you are registered for will appear in a list, with the times, days, location and professor all listed.


What is MaineStreet and how can I access it?

MaineStreet is UMM’s student information system.  This is where you will go to access your grades, your schedule, your financial aid package, and where you will go for information on classes that are offered in a given semester.

To log in, go to click on Tools at the top of the UMM webpage and log in using the username and password which you use to access your UMM e-mail account.  If you don’t have a username and password, you should contact our Help Desk by calling (207) 255-1237.


What is Blackboard and how do I use it?

Most online classes at UMM run on a platform called BlackBoard, which you can access on the UMM website by clicking on Tools, then blackboard. You will log in using the username and password which you use to access your UMM e-mail account. If you don’t have a username and password, you should contact our Help Desk by calling (207) 255-1237. If you need help with Blackboard, please contact Distance Education Technologist, Linda Schofield at (207) 255-1241.


Why isn’t my online class showing up in Blackboard?

Usually classes don’t appear until (or close to) the first day of classes. If the first day of classes has arrived and your class is still not appearing on the BlackBoard site, you should contact our Distance Education Technologist, Linda Schofield, at (207) 255-1241.


What is a hold?

A hold is basically an electronic lock which is placed on your account.  This lock will freeze your enrollment (preventing any change to the class schedule) and will often prevent the Registrar’s Office from being able to produce transcripts.  These holds are placed on your account for a number of reasons such as failure to pay a bill, failure to provide immunization records, etc.  If you have a hold, then you should immediately contact the office which has placed the hold.

If you log into your student center on MaineStreet, you will be able to see any holds which have been placed on your account.  By clicking on the hold, you will be provided with information as to how the hold might be removed.


How do I get a tutor?

Tutoring is free to students and is available in our Study Center which is located on the second floor of Torrey Hall.  Please contact  Bonnie Fortini, Study Center Coordinator, if you need assistance.


What textbooks do I need for my classes?

There are 2 ways that a student can find their books:

  1. Within your student center you can click on class schedule and then textbook information which is underlined in blue on the right side.  You will then have to select your payment method.  This is the easiest way to find your books since the books shown are the exact ones they need for their classes.
  2. Click Tools from the UMM webpage, and then select bookstore.  You will then click on online bookstore, order books, select payment method, and then select the courses you will be taking.  You need to make sure you are selecting the correct section since many courses have more than one instructor.


I’m a student at another campus and I need someone to proctor an exam for me what do I do?

Have the student contact Linda Schofield, Distance Education Technologist at lschof@maine.edu or (207) 255-1241. She is located in Room 117C of Torrey Hall.


How can I get verification that I am enrolled in classes?

If you need Enrollment Verification for insurance, loan deferment, scholarships or other purposes, then you can request one by selecting Enrollment Verification from the drop-down menu labelled “Other Academic” in your MaineStreet Student Center. Requests will be processed once a week, and mailed to the address indicated by the student.

You can also request an enrollment verification at the registrar’s office.


How do I change/declare my major, minor, concentration, or advisor?

You must complete a Change of Program Form, get your advisor’s signature, and return it to the Registrar’s office.


How do I stay in good academic standing?

In order to be considered in good academic standing, you are required to meet the following minimum cumulative and/or semester Grade Point Average:

Hours Attempted Minimum Cumulative GPA
0 – 15.99 Credit Hours 1.5
16 – 29.99 Credit Hours 1.6
30 – 59.99 Credit Hours 1.7
60 – 89.99 Credit Hours 1.8
90+ Credit Hours 1.9


Why was I placed on probation?

You will be placed or continued on academic probation if your cumulative Grade Point Average (GPA) falls below the minimum specified for the number of hours you’ve attempted (see above). If your semester GPA is below a 1.5, regardless of their cumulative average, then you will also be placed or continued on probation.


Why was I suspended from school?

If you have been on probation for two consecutive semesters and fail to achieve the necessary minimum Grade Point Average, then you will be suspended for one semester. If you are a student who was accepted into the Transitions Program, then you will be suspended if you do not bring your cumulative Grade Point Average to the minimum specified for the number of hours you’ve attempted by the end of your second semester.

If you are academically suspended, then you must apply for readmission if you desire to return.