Special Collections Research, Reproduction, and Use

Research Service

Merrill Library staff members can assist with distance inquiries up to one hour per patron. For inquiries that would require more than an hour, we recommend consulting the list of Maine Professional Genealogists maintained by the Maine State Library. Staff can also recommend independent researchers. To discuss your inquiry, email ummlibrary@maine.edu or call 207.255.1234.

Reproduction Service

Within the parameters of copyright, items in our collections may be copied unless they are too fragile. Merrill Library staff reserves the right to make that determination on a case-by-case basis. Reproduction fees help cover costs of equipment and staff time. To place an order, email ummlibrary@maine.edu or call 207.255.1234.

In most cases, on-site, non-flash digital photography is allowed at no charge. Patrons must bring their own cameras and tripods.

Scanning and Photocopying

Fees of less than $5 (twenty scans or photocopies) may be waived at the department’s discretion.

The following fees apply to items up to 8.5” x 11” in size and requests of 300 or fewer pages. Requests for oversized items or more than 300 pages to be determined in consultation with department head.

The following rates are for research copies. If an image is to be published or used in an exhibit, an additional charge will be assessed according to the fees outlined in “Fees for Publication or Use” below.

  • Scanning or photocopying for University of Maine or University of Maine at Machias departments: No charge.
  • Scanning or photocopying for individuals and organizations: $0.25 per image or page.
  • Shipping and Handling of photocopied pages: $7 per order (there is no handling charge for digital files).
  • Oversized duplication (items larger than 8.5” x 14”, maps, blueprints, etc.):
    • Up to five images: fees remain the same as for standard-sized scans. Allow up to 8 weeks for processing. We provide digital files only.
    • More than five images: quotes sought from local vendors; charges passed to the researcher.

Special Collections does not provide prints of photographic images. Digital files are available at the rate for scans.


Policy adopted: 2/1/2024