Policy & Procedures Manual


PAGE: 504

DATE: 05/96, 04/01, 09/08

SECTION: Pledging Policies and Procedures



August 2008


The following are the policies and procedures for pledging.


Hazing is defined as any action or situation with or without consent which recklessly, intentionally or unintentionally endangers the mental or physical health or safety of a student, or creates risk of injury, or causes discomfort, embarrassment, harassment or ridicule or which willfully destroys or removes public or private property for the purpose of initiation or admission into or affiliation with, or as a condition for continued membership in an organization.


Such activities and situations include, but are not limited to, creation of excessive fatigue; physical and psychological shocks; wearing apparel which is conspicuous and not normally in good taste; engaging in public stunts and jokes; participating in treasure or scavenger hunts; morally degrading or humiliating games and activities; late night sessions which interfere with scholastic activities or normal sleep patterns; and any other activities which are not consistent with fraternal law, ritual, or the regulations and policies of the member fraternity or the educational institution.


The University is required by law to prohibit injurious hazing. If any hazing violations do occur, individuals, officers, and the entire organization will be held responsible and may be criminally prosecuted. (Please see attached copy of the University of Maine System policy on hazing.)



All organizations must have names of prospective pledges verified for eligibility through the Student Life Office prior to the beginning of any pledging activities. In order to be eligible to pledge, students must have at least a 2.0 cumulative GPA, be at least a second semester freshman or a transfer student having earned 12 credit hours or more and be currently a matriculated student and registered for 9 credits.  A grade point average release form must be filled out in order for the Student Life Office to verify that a student is eligible to pledge.


All active members must maintain at least a 2.0 cumulative GPA in order to be an active member.


Pledging activities taking place within University buildings must be registered through the Student Activities Office using a UMM Sponsored Activity Form. Pledging activities are defined as any organized, planned activity, which constitutes part of the organization’s official pledging program.


  • All pledges, within 72 hours of pledging with a Greek organization, must physically stop by the Student Life Office to complete a new pledge form and receive a copy of the University of Maine at Machias Pledging Guidelines and Hazing Policy.
  • Greek presidents or pledge master/mistress must notify the Student Life Office about any student being dropped from the pledge program and who does not wish to be initiated.  This must be done within one (1) week of deactivation from the Greek organization.
  • A Greek Roster Change Form must be reported to the Student Life Office in order for the office to maintain an accurate record of membership if there are any changes outside of the deactivation form.
  • The Office of Student Life will notify faculty of pledges that are in their classes.


  • Each organization will meet with the Director of Student Life to share a draft timeline of the pledge process within the first two weeks of the pledge program starting.  Any major changes need to be reported to the office immediately (i.e. the pledge program is delayed more then three (3) days, etc).
  • A pledge period may not exceed eights weeks, and all pledge activities must cease seven (7) days prior to the last day of classes.
  • All pledge classes must start prior to mid-semester.  If there is a unique situation that does not allow this to happen, a letter must be sent to the Director of Student Life requesting an exception to this rule and stating the reasons.
  • All Greeks and Pledges must participate in an educational workshop around alcohol within the first eight weeks of the semester.
  • No RUSH functions will occur the first weekend of each semester.



Cheering may be done between the hours of 11:00 a.m. and 10:00 p.m. Sunday through Thursday and 11:00 a.m. and 1:00 a.m. on Friday and Saturday.  However, cheering cannot be done in front of the library or in the immediate vicinity of the President’s house or outside the extended quiet hours’ floors in the residence halls.  Extended quiet hours start at 8:00 a.m.  and are A1 in  Sennett and A2 in Dorward.  Remember our campus is very diverse, so profane or offensive language that interferes with the rights of another person may not be used.


Marching by the pledges is not allowed. Marching is defined as moving along steadily with a rhythmic stride and in step with others.


No organized co-curricular activities are permitted to take place after 11:00 p.m. Sunday through Thursday evenings and 1:00 a.m. on Friday and Saturday.  Co-curricular activities would include but are not limited to activities that are required to fulfill pledging activities.


  1. DRESS

Requiring pledges to wear unusual clothes or costumes that could cause embarrassment or ridicule will not be allowed. Traditional clothing and other items such a banners, dress suits, ties, pins, badges, etc. are not designed to do this and may be worn.


Paddles may be made and carried. If the paddle is used for physical punishment, the organization and/or individuals will be charged with violating the University of Maine System Student Conduct Code and may be criminally prosecuted. Disciplinary sanctions may include, but are not limited to, loss of recognition as a campus organization.



Pledges will be provided with time for adequate sleep (at least eight hours per night) and necessary study time. Faculty will be notified as to who is pledging. Pledging activities should not interfere with the academic commitments of pledges. To this end, pledges are expected to follow the class attendance policy of their professors.  There should be time for pledges to stay after class to meet with the professor if necessary.  Professors should not have a sense that they cannot talk to pledges after class due to an active member waiting to accompany the pledge(s) to their next location.


  2. Cafeteria – The pledging process will temporarily halt when entering the cafeteria, but organizations will be able to sit at their designated Greek pledge table after going through the serving line. Pledges will be allowed to bring their paddles, bags, and shields into the cafeteria and store them at their designated tables. Only two organizations will be permitted to have tables in the cafeteria simultaneously, and the Greek Council and the Food Service Director will be responsible for scheduling these dates.
  3. Illness – Pledges who become ill will be excused from pledging requirements while they are ill. It will be the responsibility of the pledge master/mistress to excuse the pledges from pledging requirements.  The Office of Student Life needs to be notified when a pledge becomes ill and has been excused from pledging requirements.
  4. Alcohol – All students and organizations must comply with the University’s alcohol policy and Maine law.  Respect – Members and pledges of organizations should respect the rights of other students or individuals. Other students and individuals should likewise respect the rights of members and pledges of organizations.



A body consisting of the Director of Student Life and one member from each

organization within Greek Council will be responsible for reviewing the aforementioned policies and procedures at least once a year. Input from this body will be considered when the Director of Student Life makes recommendations on proposed amendments to these policies and procedures to the President for approval.



Each academic year, the Director of Student Life will meet with Greek Council to

provide the members with the University’s interpretation of the pledging policies and procedures. If any individual or organization has questions regarding the interpretation of these policies and procedures, the Director of Student Life will be responsible for interpreting them.

Within the framework of a pledging program, the following key areas must be stressed:


  1. Respect for Members of the Community: The curricular and co-curricular life of the campus community, residential life, roommates, and other individuals at the University and within the Machias community should not be disrupted or inconvenienced by the activities of pledging.
  2. Positive emphasis: The ultimate goal of a pledging program is the integration of the pledge into the organization and is based on the assumption that the pledge has already been invited to join the organization. Thus, the program should not be designed to test the pledge’s desire to become a member of worthiness to represent the organization.
  3. Hazing: Traditionally, most of the concerns with pledging programs have centered on hazing. With this in mind, it is absolutely imperative that all Greek letter organizations review and revise their pledging programs to ensure full compliance with the attached University policy regarding the prohibition of injurious hazing.


Violation of the pledging policies and procedures will result in disciplinary action up to and including a sanction of suspension or dismissal for individual students and/or loss of recognition as a campus organization for the fraternity or sorority. Any disciplinary proceedings will be conducted following the procedures set forth in the University of Maine System Student Conduct Code.




University of Maine System

Policy Manual



Section 503 Hazing


Effective: 9/26/83

Last Revised:

Responsible Office: Academic Affairs


Policy Statement:


In accordance with the policy of the State of Maine as set forth in Chapter 159 of the Public Laws of 1983 (20-A M.R.S.A.10004), the Board of Trustees of the University of Maine System reaffirms its policy that the injurious hazing of any student enrolled at any institution of the University of Maine System is prohibited. In order to implement that policy and comply with the State Law, the Board of Trustees of the University of Maine System adopts these rules:


  1. No person or organization shall create, or permit to exist, any situation that recklessly or intentionally endangers the mental or physical health of a student enrolled at any institution of theUniversityof Maine System.


  1. Each organization affiliated with any institution of theUniversityof Maine System shall adopt and include these rules as part of its by-laws or other governing document. Each such organization shall advise the Office of the President of each campus with which it is affiliated, in writing, within sixty days after the adoption of this policy, of such adoption and inclusion; and shall thereafter notify the Office of the President, in writing, forthwith, of any change or amendment relating to these rules of to such adoption and inclusion.


  1. Any organization affiliated with any campus of theUniversityof Maine System that violates these rules shall lose all right to conduct activities on any campus of the University of Maine System and all right to receive any other benefit of affiliation with any campus of the University of Maine System.


  1. Any person associated with any institution of theUniversityof Maine System as a student, administrator, faculty member or in any other capacity, whose conduct violates these rules, shall be subject to suspension, expulsion, or other appropriate disciplinary action.


  1. Any person, not associated with the University of Maine System, whose conduct violates these rules shall be ejected from, and shall thereafter be banned from re-entering, any campus of the University of Maine System.


  1. Any disciplinary action, penalty, or sanction enforced under these rules for conduct violating these rules shall be in addition to, and not in limitation of, any other civil law or criminal law process, procedure or penalty arising from the conduct concerned.


  1. The administration and enforcement of these rules within each institution of theUniversityof Maine System shall be the responsibility of those persons and administrative officers at each campus of the University of Maine System who have responsibility for the administration and enforcement of the Student Conduct Code. Such administration and enforcement shall be pursuant to the Student Conduct Code and in accordance with the policies and procedures including, without limitation, the appeal procedures of that Code.


  1. A copy of these rules and of the Student Conduct Code shall be given to all students enrolled at each institution of theUniversityof Maine System. Appropriate announcements of the existence of these rules, of the student Conduct Code, and of the availability of copies shall be made at least annually through appropriate and usual campus notification procedures. The failure of any student, administrator, faculty member or any other person associated with the University to have received such copies or to have actual knowledge thereof shall not be justification for, or excuse, any failure to comply with the said policy or these rules.