Mandated Reporting

Mandatory Reporting Guidelines

Who needs to report?

  • Employees*
  • Student employees
  • Volunteers
  • Peer advocates

*unless designated as confidential

What must be reported?

All incidents of sexual discrimination involving the university community including:

  • Sexual misconduct
  • Sexual assault
  • Dating violence
  • Gender discrimination
  • Sexual harassment
  • Stalking
  • Domestic violence

Your obligations as a mandatory university reporter:

All university faculty, staff, student employees, and volunteers have a duty to report incidents of sexual discrimination, sexual harassment, and sexual assault involving members of the university community that they witness or which are disclosed to them. Because domestic violence, dating violence, stalking, and sexual misconduct can also constitute sex discrimination, information received by university employees about such incidents must also be reported. Student employees, peer advocates, and volunteers who learn of a violation of UMaine’s Sex Discrimination Policy in the course of their employment, programming, or volunteer responsibilities also are required to report.

Tips on letting students know you are a mandatory university reporter:

  • Discuss it on the first day of class
  • Let students know that disclosure in written assignments will require you to report
  • When meeting with a student privately always start with a disclosure, letting them know you cannot promise confidentiality. This is a good practice as it covers suicidal ideations, intent to harm others, sexual assault, etc.

For more information, contact:

Heather Hogan, Deputy Title IX Coordinator
Title IX  Student Services
5748 Memorial Union, Room 308
Phone: 207.581.1485

UMaine will not tolerate sex discrimination, sexual harassment, sexual assault, dating violence, domestic violence, stalking, or retaliation in any form.

What about confidentiality?

Employees who engage in communications that are expressly designated as confidential are not required to disclose the content of those communications under this policy. This includes counselors who learn of possible policy violations in the context of a counseling session and researchers to whom disclosures are made by research subjects in the course of IRB-approved research projects.

If a complainant discloses an incident but wishes to maintain confidentiality or requests that no investigation into an incident is conducted or disciplinary action is taken, the incident must still be reported to the Title IX Coordinator. The university will weigh the complainant’s request for confidentially against its obligation to provide a safe, non-discriminatory environment for all students and employees, including the complainant.

If the university honors the request for confidentiality, a complainant needs to understand that the university’s ability to meaningfully investigate the incident and pursue disciplinary action, if warranted, against the respondent(s) may be limited. There are times when the university may not be able to honor a complainant’s request because it would pose a risk of providing a safe, non-discriminatory environment for all students and employees. If the university determines that it cannot maintain a complainant’s confidentiality, the university will inform the complainant prior to starting an investigation and, to the extent possible, will share information only with people responsible for handling the university’s response.

Reporting incidents

Who do I report incidents to?

Incidents involving students:

Heather Hogan, Deputy Title IX Coordinator
Title IX  Student Services
5748 Memorial Union, Room 308
Phone: 207.581.1485

Incidents involving non-students (e.g. employees, volunteers, visitors, and vendors):

Office of Equal Opportunity
101 North Stevens Hall

What information do you have to share?

Official university reporters must share any and all facts provided about an incident.

  • Name of person reporting an incident
  • Name of the person(s) involved
  • Witness name(s)
  • Date, time and location of the alleged incident
  • Other relevant information shared by the reporting party

How will the university respond?

Depending on the identity of the individuals involved, someone from the Office of Sexual Assault and Violence Prevention or Equal Opportunity will reach out to the complainant and provide them with support, services, options, and information on their rights.

Resources for the person who disclosed an alleged incident:

Support Services


  • Dial 911 for local police assistance

On-call Dean:

  • Kenda Scheele: 207.581.1406

Peer Advocates:

University of Maine Student Life

  • Andrea Gifford: 207.581.1406
  • Lauri Sidelko: 207.581.1423

Student Conduct Complaints:

UMaine Office of Community Standards, Rights and Responsibilities

  • David Fiacco: 207.581.1409

Deputy Title IX Coordinator:

Title IX – Student Services

  • Heather Hogan: 207.581.1485

On-Campus Confidential Resources

There are a number of services, both on- and off-campus, available for people seeking confidential support.

Counseling Center:

The UMaine Machias counseling center is open Monday: 2-6 p.m., Tues – Thurs: 8 a.m. – 6 p.m., and Friday 8 a.m. – 5 p.m.

Emergency Care:

Please dial 911 for any emergency care situations.

For Anonymous Reporting:

Please use the University of Maine Campus Eyes website submission link below
Campus Eyes online web form

Off-Campus Confidential Resources:

Sexual Assault:

Rape Response Services 24-hour hotline: 800.871.7741

Relationship Abuse or Violence:

Partner for Peace 24-hour hotline: 800.863.9909

When should I contact the police?

To contact UMaine Police, call 207.581.4040 or 911.

  • If you witness an incident taking place
  • If you perceive an immediate danger
  • If the person reporting the alleged incident asks you to contact the police

For assistance in filing a police report contact the Office of Sexual Assault and Violence Prevention at 207.581.1406 or the Office of Equal Opportunity at 207.581.1226.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding nondiscrimination policies: Director, Office of Equal Opportunity, 101 North Stevens Hall, 207.581.1226.