Note: Due to health and safety concerns related to the coronavirus pandemic, event bookings for off-campus organizations are subject to additional restrictions. Please direct your questions to firstname.lastname@example.org.
The Office of Community Events enhances the academic mission of the University of Maine at Machias by building successful community/University partnerships; by providing facilities and services to on- and off-campus individuals and groups; and by offering non-credit workshops and courses to the communities it serves.
Past and present events include conferences, seminars, trainings, workshops, concerts, plays, children’s camps, summer wedding receptions, and more.
Facilities include state-of-the-art classrooms, computer labs, lecture halls, a 350-seat theatre, a large gym, a swimming pool, fitness area, outdoor areas, seminar and conference rooms.
Comments from past event coordinators include:
- “The dining staff went far beyond anything they might have been expected to do. Great people!”
- “The facility was top notch.”
- “We appreciated how friendly the coordinators were in assisting us plan such an important celebration for over 150 guests. It’s nice to see an organization take pride in their services and seeing that each request was completed as suggested. The University has a wonderful setup and has the advantage of being the only banquet hall in the Down East area with every service – location, seating, catering, bar service, cleaning, etc. I would recommend the University to any prospective clients/organizations.”
To help us better service your event, please download and fill out our Event Request Reservation Questionnaire. Once filled out please scan and send to Tracy Ingersoll at email@example.com.
See UMM’s Event Planning Handbook for more policies regarding rental of space.
For more information about facilities rental or non-credit workshops, please contact Tracy Ingersoll at (207) 255-1342 or by email at firstname.lastname@example.org.
- Facilities for large and small meetings, conferences, workshops, trainings, summer wedding receptions, BBQs, concerts, and summer camps
- Flexible accommodations with competitive facility rates for groups of 2 to 340.
- Coordination of meeting rooms, catering, summer housing, and AV equipment needs
- State-of-the-art classrooms, computer labs, lecture halls, a 350-seat theatre, a large gym, a swimming pool, fitness area, outdoor areas, seminar and conference rooms.
- A 200-seat newly-refurbished dining room.
- A full-service catering program and professional catering staff.
- Inexpensive residence hall rooms for summer meeting and conference attendees.
- CEU Application & Award.
|Room / Facility||Capacity||4 Hours or Less||Full Day|
|Schedule A||Schedule B||Schedule A||Schedule B|
|Science 102 (lecture hall)||104||$125||$95||$190||$145|
|Lobbies (with one display table)||$25||$20||$40||$30|
|Mall (or other grounds area)||$125||$95||$190||$145|
|Performing Arts Center with theater style permanent seating||364||$375||$280||$560||$420|
|Kilburn Main Dining Room||210||$300||$225||$400||$300|
|Kilburn Faculty Dining Room||20||$60||$45||$75||$55|
Schedule A applies to private individuals and for-profit organizations.
Schedule B includes a 25% discount and applies to nonprofit organizations; State of Maine departments, offices, and committees; and University of Maine System affiliated organizations.
Other campus spaces, equipment, and services may be available at negotiated rates.
Additional fees may be applicable, depending on required facility supervision.
Additional charges will be assessed for damages or necessary excessive cleaning.
Rooms at UMM are not air conditioned. Fans may be available, supply permitting.
Rooms can be opened as early as 7:00 a.m.; and with adequate notification, there is no restriction on vacating the room.
All venues are within easy walking distance of no more than 5 minutes.
All classrooms and most other rooms are equipped with LCD projectors, screens and chalkboards or white boards.
Guidelines and Restrictions
All food served on the UMM campus must be provided by Sodexo, the University’s food service provider. Sodexo will coordinate all catering and food service requests for events held on campus by external groups.
Food service may include, but is not limited to, continental or full breakfasts, light luncheons, bag lunches, light refreshments, dinners and banquets (served or buffet), receptions, and hors d’oeuvres. Full bar service also is available in some campus facilities.
All catering and food service requests must be scheduled at least two (2) weeks in advance by calling the Sodexo Director, Gail Gordon (email@example.com) or at 255-1208.
Sodexo does not require deposits or assess cancellation fees. However, event planners must provide in advance a guaranteed number of guests for meals and catering.
Guaranteed numbers must be provided at least two weeks in advance for June, July, and August events. September through May, guaranteed numbers must be provided one week in advance.
Any increase in numbers after the guarantee date may or may not be accommodated, at the discretion of Sodexo.
Pricing and Billing
Your final invoice will be based on your final guaranteed guest count provided or the number of guests in attendance, whichever is greater.
If an event is cancelled and Sodexo is not notified at least one week in advance, the group will be billed for the original number, or a guaranteed number if the original number was increased.
Tax-exempt organizations must mail or fax a copy of their tax-exempt certificate to Sodexo at least one day before the event. Please mail the certificate to Sodexo, 116 O’Brien Avenue, Machias, ME 04654 or fax to 207-255-8124.
There are more than 330 beds in two residence halls.
Except in the Suites, bathrooms and showers are shared, as expected in a dormitory setting. When groups of mixed gender use the residence hall, male and female bathrooms will be made separate.
Campus Housing Rates
Rates are per person
|Single||$45 per person, per night|
|Double||$30 per person, per night|
|Suite||Double||$50 per person, per night|
|Linen packet rental||Pillow, Pillowcase, Sheets, Blanket,
Towel, Face Cloth
|$15 per linen set|
|Linen change||For groups staying longer than seven days.||$15 per linen set|
|Swipe Card or Key Replacement||$50 per card or key|
|Lowering beds||$250 per floor|
Residence hall accommodations are available to participants of external groups using the campus during the summer months.
Arrangements for overnight accommodations should be made through the Office of Community Services at the time the event is scheduled.
Pricing and Billing
Unless otherwise noted, all prices apply at per person rates.
A standard 5% administration fee will be applied to all housing charges.
Groups using residence halls must also contract for food service with Sodexo.
Groups using residence halls must have a minimum of twelve guests.
Event coordinators are asked to supply a roster, two weeks in advance of the event, of all participants staying in residence halls, along with roommate requests / assignments.
At least one chaperone is required for every ten children housed in the residence halls.
Smoking is not allowed in any area of the residence halls, including individual rooms.
Alcohol is not allowed in the public areas of the residence halls.
Children are allowed to sleep on the floor in sleeping bags, although a Memorandum of Understanding must be completed before arrival. An additional fee of $5 is charged, or $8 if a mattress on the floor is requested. No more than two children are allowed to sleep on the floor in any room. (Copies of the required Memorandum of Understanding are available from the Office of Community Events.)
Wireless internet is available in the residence halls.
Rooms are furnished with twin-size beds, mattresses, bureaus, desks, and chairs.
Each residence hall has a small kitchenette, located in a common area, with a stove, sink, microwave oven, and refrigerator.
The University issues swipe cards, rather than keys, to guests staying in the residence halls. Guests who fail to return their swipe card when leaving campus will be charged a $30 replacement fee.