Schedule for Planning Activities
1. Establish a planning committee.
2. Choose a date for the activity.
3. Check with the Community Outreach Coordinator, extension 1289, room #107 in the Science Building to see if the date is open.
4. Fill out a Sponsored Activity Form, signed by the faculty advisor, office of the club, with the Associate Director of Student Life, Dorward Hall, and 255-1245. The Associate Director of Student Life will check on date and availability of space.
5. All events must be scheduled at least two weeks prior to the date of the activity
6. If janitorial services are required, or if any University equipment is to be used, arrangements should be made with the Associate Director of Student Life. If recreation equipment is to be used, contact the Director of Athletics.
7. If residence hall space is required (kitchen, lounge, clipper lounge, etc) please discuss with the RD of the building you are using and have them sign and approve the Sponsored Activity Form as well.
8. Publicize your activity to the students, faculty, and staff. Bulletin boards are to be used for posters. Entrance doors and walls of buildings should not be used for displaying signs or posters. All posters must be approved by the Office of Student Life and given an "approved" stamp.
9. All student organizations have copy codes for use in on campus copy machines. See the Associate Director of Student Life for your organization's code.
10. Clean up and return borrowed items, pay all bills and send "thank you" letters to those who have assisted you.
11. Remove event posters from campus bulletin boards.
During the year there are two weeks in which no activities may take place without prior approval from the Associate Director of Student Life. These are finals week each semester.
