University of Maine at Machias

Policy & Procedures Manual


PAGE: 307

DATE: 05/95, 02/01, 03/03

SECTION: Professional Studies Division – Peer Evaluations



I.          EVALUATION

A.     Areas of Evaluation

1.       Primary        -   Instruction (see criteria sheet titled “Some Appropriate

                               Items Which May Be Considered by the Peer

                               Committee”: Teaching Materials and Classroom

                               Expectations sections)


2.       Secondary    -   Active participation and commitment to program

                               assessment and development including Program Faculty


-                      Course and curricular development

-                      Student Advising

-                      Departmental, college, campus, and university/system

 assignments and service (see criteria sheet titled “Some

 Appropriate Items Which May Be Considered by the

 Peer Committee”: Faculty Service section)

                  -           Public Service (related to discipline only)


3.    Tertiary        -  Staying current in field

                  -           Research

                  -           Scholarly writing

                  -           Publications, papers, conference presentations

                  -           Creative works/activity in discipline

                  -           Professional activities


B.   Recognizing there are different models for successful professors, we do insist


1.       Excellence in instruction as indicated by criteria above

2.       Accessibility and commitment to student academic advising

3.       A continuing commitment to professional growth and pursuit of

increased excellence within the evaluation criteria

4.       Meaningful, substantial contributions and/or active participation within

the area of secondary criteria

5.       Some contribution and/or participation within the area of tertiary criteria.

Level of expectation may be determined by conditions of hire


C.   Faculty Review Report Format (Prepared by member being evaluated)

1.       Narrative which addresses above criteria

2.       Portfolio (include the following)

a.       Course syllabi

b.       Student evaluations (include summary sheets)

c.       Tests

d.       Other appropriate materials

3.       Self-evaluation (strengths, accomplishments, areas for improvement,

assessment of previous goals)

4.       Future Goals

a.       Long-term (maximum 4 years)

b.       Annual



A. Composition -     a minimum of two UMM faculty members, at least one of whom is from the Professional Studies Division. At least one member must be tenured

1.   One member selected by the division member to be evaluated

2.   Other member selected by the Chair of the Division from a list of

suggested peers from the candidate

3.   The two members of the Peer Committee will agree upon a chair


B.   Resources (for review by the committee)

1.   Classroom visitations by each committee member in consultation with

the instructor. Some classroom visitations may occur during the fall


2.   Student evaluation or summaries for the evaluation period

3.   Written narrative by the member being evaluated

4.   Exhibits (See Section IA for examples)

5.   Personnel file of faculty being evaluated

6.   Participation in and responsiveness to Program Reviews

7.   The division member being evaluated or the Peer Evaluation Committee

may request a meeting to discuss any of the above resources


C.   The Peer Committee will meet in person with the person being evaluated prior to

the writing of the committee’s written report. This meeting is to review the

findings of the Committee and solicit any additional information or explanation.


D.  Written Report (by Peer Committee)

1.   Should include:

      a.         Commendations

      b.         Recommendations related to evaluation criteria

      c.         Recommendations related to job action (continuing contract,

promotion, tenure) when appropriate

2.   Will be submitted to Division Chair according to the Reappointment and

Non-Reappointment Time Table as printed in the Faculty Handbook –

Latest Edition

3.   A copy will be provided to division member being evaluated

4.   The member being evaluated may respond to the report in writing to the

Committee or to the Division Chair within one week of the completion of

the report and such responses must be copied to the committee and

Division Chair



A.  Writes a written evaluation and makes recommendations to be passed on to the

Vice President for Academic Affairs in accordance with the dates listed in the

Faculty Handbook


B.   Resources available for review

1.   Personnel file of division member

2.   Classroom visitations

3.   Student evaluations

4.   Faculty Review Report

5.   Peer Committee’s written report



A.  A division member applying for promotion or tenure shall:

1.   Make application in writing to the Division Chair no later than

September 15

2.   Select a Peer Committee in accordance with the guidelines stated in

Section II A of the Peer Evaluation Policy of the Professional Studies

Division no later than September 30

3.   Follow guidelines contained in the AFUM Contract and Faculty


4.   The division member may consult with the Division Chair in regard to

assembling his/her tenure presentation


B.   The Peer Committee shall make its recommendation no later than November 1,

giving it to the Division Chair for study and transmittal according to the

guidelines listed in the AFUM Contract.







Teaching Materials

            The syllabus adequately outlines the sequence of topics to be covered

            The stated course objectives are clear

            The difficulty level is appropriate for the enrolled students

            The course is an adequate prerequisite for other courses

            The course objectives are congruent with the department curricula

            The written assignments and projects are carefully chosen to reflect course goals

            A variety of assignments is available to meet individual student needs

            The assignments are intellectually challenging to the students

            The exam content is representative of the course content and objectives

            The standards used for grading are communicated to the students


Classroom Expectations

            Defines objectives for the class presentation

            Effectively organizes learning situations to meet the objectives of the class presentation

            Uses instructional methods encouraging relevant student participation in the learning


            Uses class time effectively

            Demonstrates enthusiasm for the subject matter

            Communicates clearly and effectively to the level of the students

            Explains important ideas simply and clearly

            Demonstrates command of subject matter

            Responds appropriately to student questions and comments

            Encourages critical thinking and analysis


Faculty Service

            Attends committee and faculty meetings regularly

            Does an appropriate share of institutional service assignments

            Accepts service assignments willingly

            Makes a positive contribution to assigned committees

            Serves effectively as a committee chairperson

            Maintains a professional and cooperative attitude in dealing with colleagues

            Actively participates in establishing and supporting division goals

            Is prompt and accurate with reports, grades, and so on

            Is genuinely interested in assisting colleagues













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